Productivity Apps reviews from Reddit

"Notion! It has everything I needed."

"Notion ++++ Todoist ++++"

"The one I keep coming back to is Notion. It’s flexible enough to be as simple or complex as I need."

"Notion for project Management"

"Task management: Notion, Todoist, Asana, Trello, TickTick, and Omnifocus"

"Loving Notion for task management"

"If you want to manage task management, time blocking, collaboration all in one single app, then I would suggest Notion. I've been using it for over the last 2 years & it's literally the best tool I've come across."

"Notion is probably the most helpful."

"Notion, Asana, Airtable, Apple reminders. All these are Free."

"I use Notion for almost everything, from personal to professional tasks."

"Ticktick is great. Has timers built in that can be tied to specific tasks and provides graphs about how much time you spent on which tasks for which project."

"TickTick"

"Ticktick has become my main driver"

"TickTick + Notion"

"TickTick is still the best"

"TickTick+Obsidian"

"TickTick has been the best one yet."

"It really makes everything easier for me."

"Ticktick is great to organize your day and tasks."

"Tasks: Tick Tick integrated with my Google Calendar via IFTTT."

"Todoist is life"

"Todoist & Ynab These two apps changed my life"

"Tried all, but always came back to it, don't know why."

"Todoist is life"

"Todoist"

"Todoist. I love it coz I can drag and drop tasks to rearrange them."

"* Todoist, bec"

"The best I can't imagine living without: Todoist, Notion, Notion Calendar"

"Todoist and Fantastical Calendar"

"My current combo after testing all of these extensively is Todoist + Notion."

"Obsidian is my absolute favourite."

"R/ObsidianMD for everything - notes, projects, tasks, people etc"

"For text notes organization Obsidian is the best IMHO."

"Obsidian."

"I've fallen into using obsidian and notion for different use-cases. Obsidian for notes."

"+1 for Obsidian. Love the `.md` flatfiles."

"Obsidian is my Wiki, note-taking, and where I write."

"Obsidian, Todoist, and Fantastical!"

"Obsidian for developing a knowledge-bank."

"Obsidian. Good notes help a lot."

"I’ve been using Things for about 15years now and never looked back."

"My favourite is Things 3 though hands down."

"UpNote and Things 3 user here. Works beautifully."

"I use Things app for all my todos."

"Cultured Code Things - GTD Management."

"Huge fan of: Things (Mac-only)."

"[Things] - todo list"

"I slimmed everything into 3 main tools - Things for reminders, Apple Notes for Notes, and Google Drive for documents."

"I really recommend Finch to keep track of tasks!"

"Finch (:"

"For self care and habit tracker"

"Finch. It’s definitely not for everyone as it’s kind of silly and a bit childish, but that’s precisely what makes it so loved by others."

"I currently use Finch because is doesn’t have a limit in how many tasks I can put in there and has side quests and stuff like that."

"Finch has been the only app that has worked for me consistently"

"I use Finch to track my daily accomplishments."

"Forest App. You set a timer in the app, and if you don’t get on your phone then after the timer is done it plants a tree in your forest."

"Forest is actually pretty good, the whole 'growing trees' thing makes you think twice before grabbing your phone."

"Forest"

"I like the forest app for studying!"

"I love the Forest app if I can remember to use it."

"Keep notes, Calender, Dreamfora, Forrest."

"Things 3, been using it for many years"

"I’ve used it consistently for 7+ years now, and it still feels more modern than any other task management app I’ve ever used. Things 3 is absolutely perfect. Exactly the features you need, none of the ones you don’t."

"Things 3"

"Things 3 if used correctly."

"Things 3 for to-do management"

"Things 3 and Focused Work for the every day basics."

"Amazing Marvin is insanely amazing! - you can customise it how to you want it."

"I’ve just started using Amazing Marvin and definitely love it."

"Definitely Amazing Marvin."

"Amazing Marvin's pretty good."

"Amazing Marvin. For me, it’s been the only to-do app that really checks all the boxes, ie. functional item directory, keyboard shortcuts, highly customizable, variety of workflows."

"Google Keep and Google Tasks to take notes and tasks."

"Google keep notes and Stuff to-do widget for my android device."

"Like: Google Keep, Google Calendar, Todoist"

"Google Keep might be a solution in between: You can make a STT note, while the audio part is saved in the note too."

"Lets me create to do lists and check off each task once I finish."

"Trello is my go to for project management. I love how visual the boards are."

"Is the best."

"Trello is one I always come back to. It's so stinking flexible. And great for workflows."

"For task tracking I’d recommend Trello. A simple Kanban board works wonders."

"Common solutions include Notion, Monday.com, Basecamp, Click, Wrike, Trello, Teamwork, Asana, etc."

"I used structured as my todo list and planner. It syncs to Apple Watch and reminds me what time it is and what I should be doing."

"Structured is the best for daily planning. Very simple but looks amazing."

"Yeah Structured is pretty neat :)"

"I quite liked Structured app for its simplicity."

"Structured has helped me to some degree with time blindness, but you have to stay on top of it."

"Three that you could consider adding: Alfred (productivity application for Mac) and Slapdash, Clickup."

"ClickUp or Notion for team work. All still strong in 2025."

"Common solutions include Notion, Monday.com, Basecamp, Click, Wrike, Trello, Teamwork, Asana, etc."

"Amplenote and Clickup are my heaviest use productivity apps."

"I moved there from ClickUp recently."

"Apple Notes - After trying many to do apps, it is simply the best way to manage todos."

"Apple Notes, for quick notes"

"Apple Notes for quick notes"

"Apple Notes, Reminders and Calendar (if on Mac, iPadOS or iOS)"

"I use Apple Notes, Reminders and Calendar to track just about everything."

"Honestly, for me, the best productivity app has been ChatGPT. That sounds cliché and stupid, but literally changed my life."

"Chatgpt obviously"

"ChatGPT with a Plus subscription, linked to a shortcut that captures the screen into a new clipboard and initiates a new conversation."

"Chatgpt, Superhuman mail, Asana, Apple notes and google calendar"

"For solo entrepreneurs looking for budget-friendly productivity apps, Clariti could be a great option."

"AI-powered Clariti, which integrates all forms of communication."

"I use Sticky Notes from Microsoft and Clariti. Both these help me stay on track while working."

"Clariti combines project management, communication, and file sharing."

"Alfred with workflows."

"Alfred, Swish, AltTab and Arc browser are my must haves."

"Brilliant list. Came here to recommend Text Blaze but glad to see it's already there."

"Alfred"

"I use Reminders for everything."

"I highly recommend Reminders- it is a powerful productivity tool, and it syncs with the Calendar app now."

"Apple notes, Notion, and ClickUp."

"I just use Apple notes - create a checklist."

"Notion and Google tasks"

"Google Keep and Google Tasks to take notes and tasks."

"I use Google Tasks which helps with my memory loss."

"Google Tasks for keeping todos and serving as a temporary note space."

"For me and my team: Asana."

"Asana offers a customizable workspace for organizing tasks."

"I’ve also used and appreciated Asana."

"Common solutions include Notion, Monday.com, Basecamp, Click, Wrike, Trello, Teamwork, Asana, etc."

"Habitica to cross of your daily and weekly tasks"

"I've started using Habitica this month."

"Habitica for gaming but there is no calendar function"

"I respond well to gamification of tasks and routines."

"[Motion] for managing my time."

"I use motion and Superhuman. Killer combo"

"Motion, Shortwave is goat"

"Currently using Motion (but I’m not a massive fan)."

"Easily, by far, the best desktop/MacBook app I've ever used."

"Raycast - A must have"

"Instead of Alfred, is you want something a bit more modern."

"I find the following apps to be extremely handy: Text Blaze."

"As an agency, some musts: Hootsuite, Canva, Text Blaze, Grammarly, Slack."

"Text Blaze - text expanders and snippets manager."

"Fantastical"

"Fantastical for calendar. Obsidian for notes."

"Fantastical, for "

"Keyboard Maestro."

"The program I use more than anything else is Keyboard Maestro."

"Keyboard maestro"

"Paste for clipboard"

"👋 Paste"

"Paste is a good clipboard manager."

"Tiimo."

"It’s a great app and although it is a bit costly I do appreciate the courses they offer."

"Now I’m trying out Tiimo and I really like it as well."

"Arc, as my default browser"

"Arc browser with tab folders for each project - so i never need to search for anything related to a project"

"Arc is so good, I cannot believe I sleep on it for a very long time."

"I've stuck with Briefmatic as my task mgmt app at work. Doesnt have all the clutter of the others, just has the integrations and features I needed."

"Briefmatic, Motion, Akiflow, and many more, depends on what works best for you."

"Surely a daily planner / task manager app like Briefmatic or Notion or Tick Tick etc etc are a better option."

"Dayone, for journaling"

"Day One for journal"

"I started using Day One journal app. This seems to have a lot of promise."

"It's a time tracking tool, i use it because i have adhd"

"I don't suffer from ADHD myself, but many of my users do and quite a few of them have wrote very enthusiastic emails on how the app helped them getting things done."

"It has greatly helped me improve my productivity over the past months."

"You should try out MeetBit! It also gives you the option to automatically find common free times with your colleagues."

"Is a game-changing app for students that extracts text from images and non-selectable content."

"Quickly grabs text from images, PDFs, and other documents, saving you a lot of time."

"It takes meeting notes for you automatically from your phone!"

"I found an app flownote.ai that allows you to record conversations and it auto-transcribes it."

"Text Expander - Make repetitive things a snap."

"TextExpander (Mac, Windows, iOS) - Store all the things you type repetitively."

"Hazel by Noodlesoft."

"The Preeminent File Management Software for the Mac"

"It’s free. Even with a basic to-do input 'prepare for vacation trip' it creates a breakdown of all the things you need to do."

"Goblin tools. 100%."

"Microsoft OneNotes, because it works better than Apple Notes with my PC."

"Microsoft one note and Sticky notes for my PC setup."

"Amplenote is my go to for tasks, calendar, and note integration."

"Amplenote and Clickup are my heaviest use productivity apps."

"As an agency, some musts: Hootsuite, Canva, Text Blaze, Grammarly, Slack."

"Slack channels per project - so all stakeholders are there"

"In Your Face has been a game changer for me at work. It gives you a full screen notification with a link to join the meeting."

"In Your Face: A meeting reminder app that makes it impossible to be late to meetings"

"We are using projectsly as a project management tool, It is a great tool and saves a lot of time."

"I would love to add a project management tool."

"To manage tabs which comes in handy when trying to juggle multiple jobs/tasks"

"I'd recommend the Switch Chrome extension to manage tabs."

"Habit - to do list."

"Habit and Forest."

"I built ByDesign.io at Dartmouth College."

"I built ByDesign.io — simple enough that it doesn’t feel like a chore, but still lets me track tasks, habits, and notes in one place."

"Endel is amazing for focus and soothing anxiety."

"Endel for focus music. Binaural beats on a timer but the beats subtly shift throughout so your brain never tunes it completely out."

"Popclip."

"[PopClip](https://www.popclip.app)"

"They have the best widgets in Android 13."

"Use the most simple - Google or Apple calendar, Google Tasks or Apple Reminders."

"I have to have these tools or I wouldn’t be able to keep track of all of my work."

"Evernote, ToDoist."

"The YPT app on the App Store highly recommend."

"Ypt is really good if you wanna be productive/ group study."

"ORG mode all the way… no app can compare to org mode for productivity, time tracking, project management, etc… it is so awesome, I’ve been using it for years, and it’s awesome…"

"Org mode."

"TextExpander."

"A text expander app when I have to type repetitive text on mobile."

"The only app routine I've been able to hold longer than any other is the Google Suite."

"I currently already use Google Workspace with Reclaim, Slack, Zoom, Notion."

"For visual whiteboards Miro is still a solid solution in 2025."

"Miro (you can use figjam for free) where everything was for the entire project - so no switching web pages and tools"

"FlexiBoard it brings daily useful tools right to your iOS keyboard."

"I built an app that brings daily useful tools right to your iOS keyboard. It's got a clipboard manager, snippet manager, calculator, dictionary and a calendar."

"Screenzen for app blocking. It just has a bunch of customization like number of opens per day and how it blocks or delays opening."

"Lately, I’ve been using ScreenZen to keep my phone distractions in check."

"Habit Rewards has actually stuck with me. It’s a habit tracker that gives you coins for completing stuff, and you can set your own rewards to redeem them."

"Habit Rewards is a habit tracker with a gamified twist, so you earn coins as you complete habits, which makes it fun and motivating."

"Brisqi a go, it runs offline, has a great design, color coding features, labeling, due dates and comes with lot of good features."

"Brisqi is a task management app with a Kanban setup. It offers a nice upcoming tasks panel on the side which might help you with quickly checking which tasks are due soon without interrupting your flow."

"Mumble note for quick voice notes and to-dos"

"Mumble Note for voice notes and ai meeting minutes"

"Love Craft. Been using it for years now."

"Craft for notes"

"Sunsama"

"Try Sunsama, I like it a bunch and you can integrate other apps into it if you already use task managers etc.."

"And in many cases Google Sheets still kicks ass :)"

"I use google sheets with check boxes for grocery."

"Currently my team uses Wrike for project/task management."

"Common solutions include Notion, Monday.com, Basecamp, Click, Wrike, Trello, Teamwork, Asana, etc."

"Focus To-Do for Pomodoro sessions"

"Focus To-do"

"Antinote for a beautiful scratchpad, dealing with quick text, calculations, and screenshots you need to grab text from. macOS only though. Particularly good for ADHD folks like me."

"Antinote for a beautiful scratchpad, dealing with quick text, calculations, and screenshots you need to grab text from. macOS only though. Particularly good for ADHD folks like me."

"I have been using NotePlan for the past few months and I love it! Well worth the $99 per year subscription."

"NotePlan"

"I’ve been surprised at how much I’ve stuck with Twosapp. It’ve setup a Kanban board for task management."

"Twos app. Been using it since 2022"

"Apple Notes, Reminders and Calendar (if on Mac, iPadOS or iOS)"

"I keep my grocery lists in Reminders."

"I use Microsoft to do."

"MS To Do"

"Apple Calendar for scheduling"

"Calendar: Apple."

"This app covers task management, planning, focus timers, smart reminders, smart conflict detection when scheduling time based task/activity, daily goals, stats and tips, priorities and due dates, interactive widgets, pre made templates for task and routines etc, option to create and save templates for quick access and more."

"Simple - ADHD Planner & Focus helps you plan days, weeks, months. It also have features like priorities, due dates, smart reminders, focus timers, daily goals, visual timeline for time blocks, badges levels, statistics, pre made templates with option to create/save custom ones and more!"

"Common solutions include Notion, Monday.com, Basecamp, Click, Wrike, Trello, Teamwork, Asana, etc."

"Monday.com is good."

"Shottr- screen capture"

"[Shottr](https://shottr.cc)"

"For scheduling and staying focused at work - Akiflow (I use their integrations for Todoist, Slack, Gmail and Jira and sync two way with work and private Google calendar)"

"Akiflow saves my life with slots that can be recurring/assigned to projects etc., and time blocking generally is how I've always done things. The integration with Notion is instant."

"Common solutions include Notion, Monday.com, Basecamp, Click, Wrike, Trello, Teamwork, Asana, etc."

"I used Basecamp over a decade ago, but not sure how it still stacks up."

"Remember the milk for todo lists. Lists, smart lists, filters, tags, and categories all for free."

"It’s good but I’m not convinced it beats Remember The Milk."

"StayFree on Android blocks using certain apps during scheduled times. It's the only reason I have a good sleep schedule."

"It breaks down complex projects into smaller tasks which essentially gives you a roadmap on how to finish something."

"I made Collate free and offline AI pdf reader, with summary and chat"

"Chimeful: Gentle focus chimes"

"I've been using the Priority Matrix for the last four months and it's been pretty effective. It has very low overhead because it's really easy to create a message."

"If you're looking for productivity apps that people actually stick with, OmeraApp is quickly rising as a standout."

"Kanbana is great, especially when my to-do list has got unwieldy. It allows me to prioritise just three things, focus on them, then move them to a completed column."

"Focus Page (focuspage.app). It helps you save, organize, and preview everything in one spot. You can quickly save links with the browser extension, add notes/reminders, and even preview them without opening new tabs. It catches duplicate links and has security checks to keep you safe. It's FREE to use."

"I use ATtacker for time tracking (even thought Wrike offers time tracking I find ATracker easier to use more consistently."

"Toggl for time tracking"

"Biased but my product: https://getinboxzero.com"

"I've been using tweek.so for about five years now. I was used to using paper planners and this calendar has replaced them for me."

"For general task an project management Fibery works great for me. It needs some effort to set up for your needs but the flexibility is unprecedented."

"I personally am a fan of Apple Notes, Reminders and Calendar. I use them for literally everything."

"Honestly, AIVantage has been the best app. I got every LLM for the same $20 and I can switch between them in the same chat and keep going."

"Timestripe is a nice one for small teams they have a free version, I think"

"It has really nice hot key stuff for taking quick notes, and (obviously) some AI features to then making sense of those notes and ability to arrange those in a way that makes sense"

"Nextcloud Todoist for tasks Fantastical calendar Ulysses for writing Bear for note."

"Taskleaf kanban for the past few months and its gamification approach where you earn focus points and level up has honestly been a game changer"

"Lifesum (to organize my food)."

"Superhuman for email"

"Stay Focused (to decrease screen time)."